Membership plans
Weekly, monthly, annual or seasonal memberships, on rolling dates or whole calendar months and club years. Add family plans, junior and senior prices, social memberships, come-and-try visits and 10-visit cards.
Club membership software for sports clubs
Keep track of who has paid, who is still owing and whose membership is about to end. Members check their own status on their phones, you check people in at the door, and club members play your tournaments free or at a discount.
Free for up to 15 members. No card needed.
Looking for a club to join? Find a club by sport.
The videos play from YouTube when you press play.
Everything a club secretary and treasurer need
Payments and receipts
Record cash, EFT, card machine, SnapScan or Zapper payments in seconds. Every payment gets a receipt number and the member gets a receipt by email. Part payments show what is still owing. Mistakes are voided with a reason, never deleted.
A member portal
Members log in with their member number and a PIN to see "Member until…", their payments and receipts, and their tournament entries. No app or account for them to set up.
Check-in at the door
Type a name and see straight away: member, pass holder or guest. Guests pay for a come-and-try visit, and you can limit how many times they come before they must join. A helper can use a door screen with a PIN instead of an account.
Online payments with Yoco
Connect your club's own Yoco account and members renew by card in the portal. The money goes straight to your club, the membership starts the day after the current one ends, and the payment is recorded and receipted automatically.
Tournament entry fees
Link your club to a tournament or series from our free tournament manager: members play free, at a discount or at a member price, checked against their membership on the day. Players can enter and pay online, with a waiting list when it is full.
Reminders and reports
Members get an email a week before their membership ends. Reports show who is ending this month, who has lapsed, who owes money, income by month and attendance. Download members and payments to Excel at any time.
Club teams
Put your members into teams, such as a first team, a ladies' side or an under-13 A team. Each team gets a team code: give it to the organiser of a league or tournament, and they enter your team with all its players in one step.
Court and table booking
Players see which courts or tables are free, book one or more slots and pay by card into your club's Yoco account, or pay at the venue if you allow it. Charge more at peak times, give members their own prices or members-only courts, and block times for league nights and coaching. A day sheet shows who is playing and who still owes.
Several helpers
Give your committee their own logins as administrator, treasurer or check-in helper. Each sees only what they need, and every payment change is logged.
How it works
The videos at the top of this page show a club being set up from start to finish, and how court booking works.
- Create your club. A free account and your club's name is all you need. You get a few common plans to start with.
- Set your plans and prices. For example "Adult monthly R250", "Junior annual R1 200" or "Winter league R600 for the season".
- Add your members. One by one, or import your list from Excel (saved as a CSV file). Each member gets a member number, like SNS-0042, which is also their player ID in tournaments and series rankings.
- Record what they pay. Or let them pay by card in the member portal. Their status updates by itself: active, expiring soon, lapsed or owing.
- Check people in and run your events. Club nights, come-and-try evenings and tournaments with member discounts all use the same membership list.
See it in action
Pricing
Free club
R0- Up to 15 members
- Up to 3 teams
- Unlimited guests and come-and-try visits
- Everything on this page
Ideal for small clubs, social groups and trying it out.
Club upgrade
R149 / monthor R1 490 a year
- Unlimited members
- Unlimited teams
- Everything in the free club
- No automatic renewals: it ends by itself unless you renew
Pay by card with Yoco, or by EFT.
Court and table booking: free for one court or table. For all your courts: R99 a month or R990 a year on its own, or R49 a month (R490 a year) as an add-on to the Club upgrade. A venue without members can use booking on its own.
Card payments from your members and players go to your club's own Yoco account; Yoco's normal fees apply. Scoring apps and the tournament manager stay free.
Questions
Do our members need to create an account?
No. Only the people who run the club need a (free) account. Members log in to the member portal with their member number and a PIN, which the club gives them or they choose from an emailed link.
Does it work for our sport?
Yes. Memberships work the same for any sport: table tennis, squash, tennis, padel, netball, bowls, darts, running, gyms and more. If you also run tournaments, our scoring apps and tournament manager cover 21 sports.
We don't use Yoco. Can we still use it?
Yes. Record cash, EFT, card machine, SnapScan or Zapper payments yourself. Your banking details appear in the member portal, with the member number as the payment reference. Online card payments are optional.
Who owns our members' information?
Your club does. We keep it safe and use it only to run your club's system, as our privacy policy explains. You can download your members and payments at any time, and delete members or the whole club.
Can we manage juniors?
Yes. Add a parent or guardian's name, phone and email to a junior member, and use a birth year for junior plans if you want. Family plans cover several people under one membership.
What happens when a membership ends?
The member gets an email a week before. On the day after it ends, they show as lapsed (or in a grace period, if you set one). If they renew early, the new period starts the day after the current one ends, so nobody loses days.
Can players cancel a court booking?
No: bookings are final, which keeps your courts full and saves you refund admin. Players are told this before they book. Club officials can cancel a booking (for example for maintenance) and refund it themselves.
What if we grow past 15 members?
Everything keeps working; you just can't add more members until the club owner buys the Club upgrade. Members who left can be archived so they don't count.
Set up your club in ten minutes
Free for up to 15 members. Bring your member list across from Excel.